> ## Documentation Index
> Fetch the complete documentation index at: https://docs.officeridge.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Asset Tracker

> Equipment inventory and maintenance logs.

Asset Tracker holds your equipment inventory and maintenance logs.

## Who can use it

Organization Admins, Location Admins, and EVV Maintenance staff.

## Assets

Physical and IT asset inventory with tags, serial numbers, and valuations.

**Columns:** Tag · Name · Type · Serial · Status · Value

| Field      | What it records                                     |
| ---------- | --------------------------------------------------- |
| **Tag**    | Your internal asset tag                             |
| **Type**   | Whether it is physical equipment or IT              |
| **Serial** | Manufacturer serial number                          |
| **Status** | Current state of the asset                          |
| **Value**  | Recorded value, used for insurance and depreciation |

<Tip>
  **Serial** is what an insurer asks for after a loss, and what identifies equipment recovered after
  a theft. Record it at acquisition rather than trying to reconstruct it later.
</Tip>

## Maintenance Logs

Asset maintenance records with dates, types, costs, and technician details.

**Columns:** Date · Type · Cost · By

Maintenance history matters for two reasons: it evidences that safety-relevant equipment has been
serviced, and it tells you when an asset is costing more to maintain than to replace.

## Adding an asset

<Steps>
  <Step title="Record it at acquisition">
    Set tag, name, type, serial, and value.
  </Step>

  <Step title="Confirm insurance coverage">
    High-value assets may need adding to a policy. See
    [Loans and insurance](/finance/loans-and-insurance).
  </Step>

  <Step title="Set the status">
    So it is clear whether the asset is in service.
  </Step>

  <Step title="Schedule maintenance">
    Add a recurring rule in [Task Manager](/tasks) for anything needing periodic service.
  </Step>
</Steps>

## Recording maintenance

<Steps>
  <Step title="Log each service">
    Date, type, cost, and who performed it.
  </Step>

  <Step title="Update the asset status">
    If the service changed whether it is usable.
  </Step>

  <Step title="Review cumulative cost">
    An asset whose maintenance cost approaches its value is a replacement candidate.
  </Step>
</Steps>

## Assets and emergency readiness

IT assets that staff depend on during an emergency should also be assessed for readiness and backup
power. See [Readiness](/emergency/readiness).

## Troubleshooting

| Problem                                 | What to check                                                          |
| --------------------------------------- | ---------------------------------------------------------------------- |
| An asset is missing from the list       | Check your active organization and location.                           |
| An insurance claim is being questioned  | Provide the serial number and maintenance history.                     |
| Maintenance costs look high             | Compare cumulative maintenance cost against **Value**.                 |
| Medical equipment has no service record | Log it. Unserviced safety-relevant equipment is a compliance exposure. |

## Related

<CardGroup cols={2}>
  <Card title="Vendors and purchasing" icon="truck" href="/finance/vendors-and-purchasing">
    Supply inventory and vendor payments.
  </Card>

  <Card title="Readiness" icon="activity" href="/emergency/readiness">
    IT system readiness and backup power.
  </Card>
</CardGroup>