> ## Documentation Index
> Fetch the complete documentation index at: https://docs.officeridge.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Leave and recognition

> Leave requests, recognition nominations, compliance documents, and employee email logs.

These tabs cover time off, recognition, signed employee documents, and the record of what your
agency has sent to staff.

## Leave Requests

Employee time-off requests with approval workflow and coverage delegation.

**Columns:** Employee · Type · Start · End · Approval · Coverage

**Coverage** is the operationally important field. An approved leave request with no coverage
arranged leaves members without an attendant.

<Warning>
  Approving leave does not reschedule the employee's visits. Check
  [Scheduling](/scheduling) for the affected dates and arrange cover before the leave starts.
</Warning>

## Recognition

Employee recognition nominations with categories, voting, and award status.

**Columns:** Category · Period · Status · Votes

Nominations run per period and per category, with voting recorded against each.

## Employee Compliance Docs

Employee compliance documents — statements of experience, job descriptions, signed policies.

**Columns:** Employee · Type · Name · Status · Signed · Next Update

**Next Update** keeps documents such as job descriptions and signed policies in a review cycle
rather than going stale after hire.

<Warning>
  A policy that was signed once at hire and never re-signed after the policy changed does not
  evidence current acknowledgement. Use **Next Update** to drive re-signature.
</Warning>

## Email Logs

Outbound email records for employee communications with delivery status.

**Columns:** Employee · Type · Sent · Date Sent · Assignee

This is your evidence trail that a communication was actually sent — useful when an employee says
they never received a notice.

## Handling a leave request

<Steps>
  <Step title="Record the request">
    Capture type and the start and end dates.
  </Step>

  <Step title="Arrange coverage">
    Identify who covers the employee's assignments and record it in **Coverage**.
  </Step>

  <Step title="Approve">
    Set the approval once cover is confirmed, not before.
  </Step>

  <Step title="Update the schedule">
    Adjust the affected visits in [Scheduling](/scheduling).
  </Step>
</Steps>

## Keeping compliance documents current

<Steps>
  <Step title="Filter on Next Update">
    Anything past its date needs reissuing.
  </Step>

  <Step title="Reissue and track to signature">
    Confirm **Signed** is populated, not just **Sent**.
  </Step>

  <Step title="Set the next update date">
    Keeps the document in cycle.
  </Step>
</Steps>

## Troubleshooting

| Problem                                             | What to check                                                                   |
| --------------------------------------------------- | ------------------------------------------------------------------------------- |
| Members were left without an attendant during leave | The leave was approved without **Coverage**, or the schedule was never updated. |
| A document shows unsigned                           | **Signed** is blank. Sending is tracked separately from signature.              |
| An employee says they never received a notice       | Check **Email Logs** for the send record and delivery status.                   |
| Recognition votes are not totalling                 | Votes accrue per nomination within a period and category.                       |

## Related

<CardGroup cols={2}>
  <Card title="Scheduling" icon="calendar-clock" href="/scheduling">
    Adjust visits around approved leave.
  </Card>

  <Card title="Training" icon="graduation-cap" href="/employees/training">
    Orientation and competency records.
  </Card>
</CardGroup>