> ## Documentation Index
> Fetch the complete documentation index at: https://docs.officeridge.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Cost reports and tax

> Annual cost reports, tax preparation, filings, and Texas Workforce Commission accounts.

These tabs cover your annual reporting obligations: cost reports for reimbursement, tax preparation
and filings, and your Texas Workforce Commission registration.

## Cost Reports

Annual cost reports for Medicare and Medicaid reimbursement.

**Columns:** Name · Year · Status

Cost reports determine reimbursement rates. They draw on a full fiscal year of cost and delivery
data, so accuracy in the underlying records matters long before the report is due.

<Warning>
  A cost report submitted late or with unsupported figures can affect your reimbursement rate for
  the following period. Start assembling the year's data well before the deadline.
</Warning>

## Tax Prep

Tax preparation records with revenue and expense summaries by year.

**Columns:** Year · Revenue · Expenses

## Tax Records

Annual business tax filings and records with attachments.

**Columns:** Year · Type · Filed · Status

**Filed** records when the return actually went in — distinct from **Status**, which tracks where it
is in your process.

## Prep Tasks

Tax preparation checklist tasks with stage tracking.

**Columns:** Task · Stage · Assignee · Due

Use these to break tax season into assignable pieces rather than one large obligation.

## TWC

Texas Workforce Commission account registrations and primary contacts.

**Columns:** Account # · Status · Contact

Your TWC account covers state unemployment tax obligations. Keeping **Contact** current means
notices reach someone who will act on them.

## Preparing for tax season

<Steps>
  <Step title="Create the year's tax prep record">
    Enter revenue and expense summaries for the year.
  </Step>

  <Step title="Build the checklist">
    Add prep tasks with assignees and due dates so the work is distributed.
  </Step>

  <Step title="Collect vendor W-9s">
    You need these for 1099 reporting. See
    [Vendors and purchasing](/finance/vendors-and-purchasing).
  </Step>

  <Step title="Confirm employee forms are complete">
    W-2 addresses confirmed and W-4s signed. See [Payroll forms](/employees/payroll-forms).
  </Step>

  <Step title="File and record">
    Set **Filed** and attach the return to the tax record.
  </Step>
</Steps>

## Preparing a cost report

<Steps>
  <Step title="Confirm the reporting year">
    Cost reports run on the fiscal year, which may not match the calendar year.
  </Step>

  <Step title="Reconcile revenue">
    Billed and paid amounts from [Billing](/billing) need to agree with your records.
  </Step>

  <Step title="Assemble cost data">
    Payroll, vendor payments, and supply costs all feed the report.
  </Step>

  <Step title="Check cost centre allocation">
    See [Consultants and cost centres](/licensing/consultants-and-cost-centers).
  </Step>

  <Step title="Submit and track status">
    Record the outcome against the report.
  </Step>
</Steps>

<Tip>
  If a cost report results in an overpayment finding, the repayment is tracked in
  [Loans and insurance](/finance/loans-and-insurance) as a repayment plan.
</Tip>

## Troubleshooting

| Problem                              | What to check                                                                  |
| ------------------------------------ | ------------------------------------------------------------------------------ |
| Cost report figures do not reconcile | Compare against posted remittances in [Billing](/billing), not billed amounts. |
| A tax record shows unfiled           | **Filed** is blank. Set it when the return goes in.                            |
| Prep tasks are overdue               | Check **Assignee** — unassigned tasks tend to be the ones that slip.           |
| TWC notices are not reaching us      | **Contact** on the TWC account may be a former employee.                       |

## Related

<CardGroup cols={2}>
  <Card title="Budgets and planning" icon="chart-line" href="/finance/budgets-and-planning">
    The plan the year is measured against.
  </Card>

  <Card title="Loans and insurance" icon="landmark" href="/finance/loans-and-insurance">
    Repayment plans from cost report findings.
  </Card>
</CardGroup>