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Payroll manages your pay schedules and the time entry windows that sit inside them.

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Who can use it

Organization Admins, Human Resources staff, and Finance Managers.

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Pay Schedules

A pay schedule defines one payroll period and when staff may enter time against it.

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Status values

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Creating a pay schedule

1

Set the frequency and period

Choose the frequency, then set Period Start and Period End.
2

Set the pay date

This is when staff are paid, and is usually after the period ends.
3

Set the time entry window

Time Entry Opens and Time Entry Closes bound when staff can submit. Leave enough time between close and pay date to process.
4

Save and confirm the status

The schedule moves to Time Entry Open when its window begins.
Closing time entry is what makes a period safe to process. Once CLOSED, staff can no longer amend their entries — check for outstanding EVV exceptions in Time & Attendance before you close, because corrections after close are harder.

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Running a pay period

1

Confirm EVV exceptions are cleared

Unresolved exceptions mean hours that may be wrong. See Time & Attendance.
2

Confirm employee paperwork is complete

Signed W-4s and direct deposit records sent to payroll. See Payroll forms.
3

Close time entry

Move the schedule to CLOSED at the entry deadline.
4

Process and complete

Once paid, move the schedule to COMPLETED.
Wage rules, wage notices, and employee and contractor payroll registers live in Finance rather than here.

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Troubleshooting

Payroll forms

W-4s, W-2s, and direct deposit.

Finance

Wage rules, notices, and payroll registers.