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Asset Tracker holds your equipment inventory and maintenance logs.

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Who can use it

Organization Admins, Location Admins, and EVV Maintenance staff.

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Assets

Physical and IT asset inventory with tags, serial numbers, and valuations. Columns: Tag · Name · Type · Serial · Status · Value
Serial is what an insurer asks for after a loss, and what identifies equipment recovered after a theft. Record it at acquisition rather than trying to reconstruct it later.

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Maintenance Logs

Asset maintenance records with dates, types, costs, and technician details. Columns: Date · Type · Cost · By Maintenance history matters for two reasons: it evidences that safety-relevant equipment has been serviced, and it tells you when an asset is costing more to maintain than to replace.

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Adding an asset

1

Record it at acquisition

Set tag, name, type, serial, and value.
2

Confirm insurance coverage

High-value assets may need adding to a policy. See Loans and insurance.
3

Set the status

So it is clear whether the asset is in service.
4

Schedule maintenance

Add a recurring rule in Task Manager for anything needing periodic service.

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Recording maintenance

1

Log each service

Date, type, cost, and who performed it.
2

Update the asset status

If the service changed whether it is usable.
3

Review cumulative cost

An asset whose maintenance cost approaches its value is a replacement candidate.

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Assets and emergency readiness

IT assets that staff depend on during an emergency should also be assessed for readiness and backup power. See Readiness.

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Troubleshooting

Vendors and purchasing

Supply inventory and vendor payments.

Readiness

IT system readiness and backup power.