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These tabs cover money your agency owes and the insurance that protects it.

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Loans

Loan records with borrower, principal amounts, interest rates, and payment status. Columns: Name · Borrower · Amount · Rate · Status Borrower distinguishes an agency loan from an advance made to an employee.

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Repayment Plans

Structured repayment plans tied to cost reports or loans with schedule and status. Columns: Name · Status · Total Owed · Monthly · Start · End Repayment plans commonly arise from a cost report overpayment finding as well as from borrowing. See Cost reports and tax.
A repayment plan arising from a cost report finding usually carries a recoupment schedule against future payments. Track it here so the reduction in remittances is expected rather than alarming.

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Repayment Payments

Individual payment entries against a repayment plan. Columns: Plan · Amount · Date · Method · Confirmed Confirmed distinguishes a payment you recorded from one the counterparty has acknowledged.

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Loan Amortization

Payroll deduction entries for employee loan repayments. Columns: Employee · Loan · Amount · Period · Remaining Remaining is what tells you when the deduction should stop. Left running past zero, it becomes an overpayment you owe back.
Check Remaining before each payroll run. Continuing a deduction after a loan is repaid creates a debt to the employee and an awkward correction.

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Insurance Policies

Organization insurance policies with coverage amounts, premiums, and renewal dates. Columns: Type · Policy # · Provider · Coverage · Premium · Ends · Status Ends drives renewal. A lapsed policy can breach licensing and payer contract requirements as well as leaving the agency exposed.
Several payer contracts and licences require evidence of current coverage. Track Ends the same way you track licence expiry — see Licences and surveys.

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Setting up an employee loan

1

Record the loan

Set the borrower, amount, and rate.
2

Create the amortization entry

Set the deduction amount per period.
3

Check Remaining each period

Stop the deduction when it reaches zero.
4

Close the loan

Update the loan status once repaid.

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Managing insurance renewals

1

Filter policies on Ends

Anything within 90 days needs starting now.
2

Confirm coverage still meets requirements

Check against payer contracts and licence conditions.
3

Record the renewed policy

Update the policy number, coverage, premium, and new end date.
4

Confirm the status is active

Anything else means you may be uninsured.

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Troubleshooting

Cost reports and tax

Where repayment findings originate.

Licensing

Coverage requirements under licences and contracts.