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These tabs cover your annual reporting obligations: cost reports for reimbursement, tax preparation and filings, and your Texas Workforce Commission registration.

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Cost Reports

Annual cost reports for Medicare and Medicaid reimbursement. Columns: Name · Year · Status Cost reports determine reimbursement rates. They draw on a full fiscal year of cost and delivery data, so accuracy in the underlying records matters long before the report is due.
A cost report submitted late or with unsupported figures can affect your reimbursement rate for the following period. Start assembling the year’s data well before the deadline.

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Tax Prep

Tax preparation records with revenue and expense summaries by year. Columns: Year · Revenue · Expenses

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Tax Records

Annual business tax filings and records with attachments. Columns: Year · Type · Filed · Status Filed records when the return actually went in — distinct from Status, which tracks where it is in your process.

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Prep Tasks

Tax preparation checklist tasks with stage tracking. Columns: Task · Stage · Assignee · Due Use these to break tax season into assignable pieces rather than one large obligation.

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TWC

Texas Workforce Commission account registrations and primary contacts. Columns: Account # · Status · Contact Your TWC account covers state unemployment tax obligations. Keeping Contact current means notices reach someone who will act on them.

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Preparing for tax season

1

Create the year's tax prep record

Enter revenue and expense summaries for the year.
2

Build the checklist

Add prep tasks with assignees and due dates so the work is distributed.
3

Collect vendor W-9s

You need these for 1099 reporting. See Vendors and purchasing.
4

Confirm employee forms are complete

W-2 addresses confirmed and W-4s signed. See Payroll forms.
5

File and record

Set Filed and attach the return to the tax record.

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Preparing a cost report

1

Confirm the reporting year

Cost reports run on the fiscal year, which may not match the calendar year.
2

Reconcile revenue

Billed and paid amounts from Billing need to agree with your records.
3

Assemble cost data

Payroll, vendor payments, and supply costs all feed the report.
4

Check cost centre allocation

See Consultants and cost centres.
5

Submit and track status

Record the outcome against the report.
If a cost report results in an overpayment finding, the repayment is tracked in Loans and insurance as a repayment plan.

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Troubleshooting

Budgets and planning

The plan the year is measured against.

Loans and insurance

Repayment plans from cost report findings.