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These tabs record your board or governing body: who serves, when they met, who attended, and whether notices were issued properly. Governing body oversight is a regulatory expectation. Surveyors look for evidence that a board actually meets, achieves quorum, and reviews the things it is supposed to review.

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Governing Body

Board and governing body members with roles, orientation status, and terms. Columns: First Name · Last Name · Title · Email · Start · Active · Orientation Orientation matters more than it looks. A board member who has not been oriented cannot meaningfully discharge oversight duties, and the gap is visible at survey.

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Meetings

Board meeting records with attendance, quorum tracking, and scheduling. Columns: Date · Type · Quorum Met · Next Meeting
Quorum Met is the field that determines whether a meeting’s decisions are valid. A meeting without quorum cannot approve anything. Record it honestly — a false quorum record invalidates every decision made at that meeting.

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Attendees

Governing body meeting attendance records. Columns: Meeting · Member Attendance records are what substantiate the quorum determination. Record each attendee individually.

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Meeting Notices

Shareholder and board meeting notices with dates and types. Columns: Type · Notice Date · Meeting Date · Time
Most governing documents require a minimum notice period between Notice Date and Meeting Date. A meeting held on short notice may have its decisions challenged. Check your bylaws for the required period.

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Running a board meeting

1

Issue the notice

Record Notice Date, Meeting Date, and time, respecting your required notice period.
2

Hold the meeting

Create the meeting record with date and type.
3

Record attendance

Add each attendee on the Attendees tab.
4

Determine quorum

Set Quorum Met based on actual attendance against your bylaws.
5

Schedule the next meeting

Set Next Meeting so the cycle continues.

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Onboarding a board member

1

Add the member record

Name, title, email, and term start date.
2

Complete orientation

Set Orientation once done.
3

Confirm active status

Active distinguishes serving members from past ones.

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What the board should review

Regulatory oversight typically covers:
Keeping the review topics consistent meeting to meeting makes the oversight trail far easier to evidence than ad hoc agendas.

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Troubleshooting

QAPI

The improvement work the board reviews.

Compliance and notifications

Annual governance checklists.